Background:
Our Site can collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of this Privacy Policy is required in order to access and use our websites.
1. Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
- “Site”
- The website you are visiting, which may refer to The Trek BBS (trekbbs.com, www.trekbbs.com), TrekToday (trektoday.com, www.trektoday.com) , CSI Files (csifiles.com, www.csifiles.com ), Slip Server (slipserver.com).
- “Account”
- means an account required to access and/or use certain areas and features of The Trek BBS or Talk CSI;
- “Cookie”
- means a small text file placed on your computer or device by our Sites when you visit our Sites and/or when you use certain features of our Sites. Details of the Cookies used by our Sites are set out in Part 14, below;
- “Cookie Law”
- means the relevant parts of the ePrivacy Directive (EPD)
2. Information About the Site
The Site is operated by Slipstream Media, a registered business in the Netherlands registration number KVK 30168230.
Registered address: Bonairestraat 85 1, Amsterdam, Netherlands.
VAT number NL014123630B01
Data Protection Officer: Christian Hohne Sparborth.
Email contact: via our privacy contact form.
Postal address: Bonairestraat 85 1, Amsterdam, Netherlands.
3. What Does This Policy Cover?
This Privacy Policy applies only to your use of our site. Our Site may contain links to other websites. Please note that we have no control over how your data is collected, stored, or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them.
4. What Is Personal Data?
Personal data is any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier.
Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.
5. What Are My Rights?
You have the following rights, which we will always work to uphold:
- The right to be informed about our collection and use of your personal data. This Privacy Policy should tell you everything you need to know, but you can always contact to find out more or to ask any questions using the details in Part 13.
- The right to access the personal data we hold about you. Part 13 will tell you how to do this.
- The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 13 to find out more.
- The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we hold. Please contact us using the details in Part 13 to find out more.
- The right to restrict (i.e. prevent) the processing of your personal data.
- The right to object to us using your personal data for a particular purpose or purposes.
- The right to withdraw consent. This means that, if we are relying on your consent as the legal basis for using your personal data, you are free to withdraw that consent at any time.
- Rights relating to automated decision-making and profiling. Our systems flag potential spam accounts for review when registering. But beyond this, we do no profiling, and we carry out no automated decision-making.
For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 13.
It is important that your personal data is kept accurate and up-to-date. Registered users of The Trek BBS and Talk CSI can change their personal details such as email address by logging in, clicking their username then selecting account details.
If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Dutch Data Protection Authority (Dutch DPA). However the DPA will have expected you to have contacted us first and you will need to provide proof of correspondence including our response. As such, we would welcome the opportunity to resolve your concerns and ask you please contact us in the first instance, using the details in Part 13.
6. What Data Do You Collect, How and Why?
Depending upon your use of our site may collect and hold some or all of the personal data set out in the table below, using the methods also set out in the table. Please also see Part 12 for more information about our use of Cookies and similar technologies. We do not collect any “special category” or “sensitive” personal data, or personal data relating to children, or data relating to criminal convictions and/or offences.
6.1 For all sites
| Data Collected | How we collect and use the data |
|---|---|
| IP address | This is collected in system logs and user profiles at The Trek BBS and Talk CSI for security reasons and so that we can block people or services from accessing our sites that, at our discretion, may be a security risk. It is also so we can comply with legal obligations if requested by authorities. |
| System information | We collect basic information such as the browser type and version and operating system as part of standard system logs. |
6.2 For registered users of The Trek BBS and Talk CSI
| Data Collected | How we collect and use the data |
|---|---|
| Email address | This is collected and stored if you register for The Trek BBS or Talk CSI – allowing you to create and login to an optional account. |
| Date of birth | This is required to ensure that you are of an appropriate age to join the site. It is up to you if you wish to display your birthday to other users. |
| Interests/personal details | You can indicate which TV shows you like in your profile to share with other users as well as general biographical information. This is optional. |
| Account recovery secret | You can set a secret phrase which can help identify you if contacting the board administrators for assistance. This is optional. |
|
Length of visit, the pages you view, threads/posts that you ‘watch’, website navigation and any other related browsing activity |
This is to provide a personalised experience so that you |
| PayPal information | If you choose to purchase a Premium Membership certain information will be available such as your payment email address. We will also retain information on your current and past memberships. |
| Disciplinary records | Users may report your content if they feel it to be in breach of board rules. A record of this is kept, along with any moderating decisions such as warnings, infraction points and bans when using the message board. |
For registered members, with your permission we may also use your personal data for marketing purposes, which may include contacting you by via email with information, news, and offers you may find interesting. You will not be sent any unlawful marketing or spam and you can opt out at any time under your account settings. We may sometimes send you compulsory emails relating to your membership at the site or administration of your account.
The following automated profiling may take place:
- Upon registration your account will be measured against a number of factors such as location, time zone, and publicly available blacklists to identify possible spam accounts. As such your registration may be flagged for manual review.
We will only use your personal data for the purpose(s) for which it was originally collected unless we reasonably believe that another purpose is compatible with that or those original purpose(s) and need to use your personal data for that purpose. If we do use your personal data in this way and you wish us to explain how the new purpose is compatible with the original, please contact us using the details in Part 13.
In some circumstances, where permitted or required by law, we may process your personal data without your knowledge or consent. This will only be done within the bounds of the Data Protection Legislation and your legal rights.
7. How Long Will You Keep My Personal Data?
We will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Your personal data will therefore be kept for the following periods (or, where there is no fixed period, the following factors will be used to determine how long it is kept):
| Type of Data | How Long We Keep It |
|---|---|
| IP address and system information | For registered users of The Trek BBS or Talk CSI this information is kept for a period of five years. For general system logs, this information is kept for a period of approximately one month. |
| System information | This will be retained as part of system logs for a period of approximately one month. |
|
Information in clause 6.2 above relating to information for registered users at the Trek BBS and Talk CSI under our control |
Indefinitely in order to maintain your account for future use.
However, we reserve the right to delete accounts if they have been inactive for a long period and if there is no response to emails requesting that you keep your account active. |
| PayPal information | If paying for a Premium Membership, Information will be retained by PayPal pursuant to PayPal’s privacy policy. |
8. How and Where Do You Store or Transfer My Personal Data?
We store your personal data in the UK.
and
We will only store your data in the UK and within the European Economic Area (the “EEA”). The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein. This means that your personal data will be fully protected under the EU GDPR and/or to equivalent standards by law. Transfers of personal data to the EEA to and from the UK are permitted without additional safeguards.
and
The security of your personal data is important to us, and to protect your data we take a number of important measures, including the following:
- limiting access to your personal data to those employees, agents, contractors, and other third parties with a legitimate need to know and ensuring that they are subject to duties of confidentiality;
- procedures for dealing with data breaches (the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, your personal data) including notifying you and/or the UK Information Commissioner’s Office, Netherlands DPA as we are legally required to do so.
9. Do You Share My Personal Data?
We will not share any of your personal data with any third parties for any purposes, subject to the following exceptions.
If we sell, transfer, or merge parts of our business or assets, your personal data may be transferred to a third party. Any new owner of our business may continue to use your personal data in the same way(s) that we have used it, as specified in this Privacy Policy.
In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.
If any of your personal data is shared with a third party, as described above, we will take steps to ensure that your personal data is handled safely, securely, and in accordance with your rights, our obligations, and the third party’s obligations under the law, as described above in Part 9.
We do pass some information a third party for security purposes, checking new registrations only against the StopForumSpam database.
StopForumSpam
We query your username, IP address and email address in a hashed format via its EU API. All data queried via the API is recorded in the way of web server logs at StopForumspam. They state: “These logs are kept for a period of seven days and are used for abuse and intrusion monitoring. After seven days, they are removed from the server. Some off site backups may contain partial log data. Off site backups are encrypted. No log data has been disclosed to anyone (and never will be).”
10. Can I Withhold Information?
You may access our Sites without providing any personal data at all. However, to use all features and functions available on The Trek BBS and Talk CSI you may be required to submit or allow for the collection of certain data.
You may restrict our use of Cookies. For more information, see Part 12.
11. How Can I Access My Personal Data?
If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.
All subject access requests should be made in writing and sent online or via the postal address shown in Part 13 To make this as easy as possible for you, the form is available for you to use. You do not have to use this form, but it is the easiest way to tell us everything we need to know to respond to your request as quickly as possible.
There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests or you are requesting the information in bad faith in order to cause disruption) a fee may be charged to cover our administrative costs in responding.
We will respond to your subject access request within one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.
12. How Do You Use Cookies?
Our Site may place and access certain first-party Cookies on your computer or device. First-party Cookies are those placed directly by us and are used only us. We use Cookies to facilitate and improve your experience of our Site and to provide and improve our services.
By using our Site, you may also receive certain third-party Cookies on your computer or device. Third-party Cookies are those placed by websites, services, and/or parties other than us. Third-party Cookies are used on our sites for analytics and advertising purposes. For more details, please refer to the table below. These Cookies are not integral to the functioning of our Site and your use and experience of our Site will not be impaired by refusing consent to them.
All Cookies used by and on our Site are used in accordance with current
Cookie Law.
Before Cookies are placed on your computer or device, you will be shown a dialog requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of our Site may not function fully or as intended.
Certain features on our sites depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown in the table below. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below, but please be aware that our Site may not work properly if you do so.
The Trek BBS and Talk CSI cookies
The XenForo system uses a number of cookies, a breakdown of which can be found on our XenForo cookies page.
And the following third-party may place cookies on your device.
Google – analytics
Cookies are used for analytics purposes.
Google – advertising
Google’s use of advertising cookies enables it and its partners to serve ads based on your visit to this Site and/or other sites on the Internet.
The cookies of other third-party vendors or ad networks may also be used to serve ads on your site.
You may opt out of personalised advertising by visiting Google’s Ads Settings. Alternatively, you can opt out of a third-party vendor’s use of cookies for personalised advertising by visiting www.aboutads.info. You can use this link to change your existing consent preferences.
SOVRN – advertising
SOVRN is used to serve advertising and their privacy policy and cookie usage can be found here.
In addition to the controls that we provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all Cookies or only third-party Cookies. By default, most internet browsers accept Cookies, but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
hCaptcha – bot detection
hCapthca is a security mechanism why which we check if new registrations are made by a bot. hCaptcha is designed to operate without any long-term retention of personal data at all. They are enrolled in the EU-US, UK-US, and Swiss-US Data Privacy Framework agreements to provide additional assurance to users of our services in those regions. Their full GDPR policy can be read here.
13. How Do I Contact You?
To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details please contact us via our privacy contact form.
Our postal address is: Slipstream Media, Bonairestraat 85 1, Amsterdam, Netherlands but we strongly recommend you use our online form to ensure we have all the details we need and to ensure a timely response.
14. Changes to this Privacy Policy
We may change this Privacy Policy from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.
Any changes will be posted on our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of our Site following the alterations. Werecommend that you check this page regularly to keep up-to-date. This Privacy Policy was last updated on 19th March 2025.
15. Attribution
This Privacy Policy has been created using a document template from www.simply-docs.co.uk.
